Job Overview

WHY ESQUIRE ADVERTISING?
Welcome to Esquire Advertising, a place where creativity meets technology in the world of marketing. Our ethos is built on pushing boundaries and delivering innovative solutions that shine. Here, you’ll join forces with some of the brightest minds in the industry, all dedicated to making our clients’ businesses thrive in the digital era. We pride ourselves on a culture that fosters work-life harmony, encourages close connections with colleagues and clients, and supports personal and professional growth. Ready to dive into a world where your work makes a real impact? Esquire Media is where you want to be!

SEEKING A STELLAR EXECUTIVE ASSISTANT
As the Executive Assistant to the SEVP of Program Management and the Director of Project Management, you’ll be the cornerstone of our organizational efficiency. You will play a critical role in ensuring that our executive leaders are well-supported and that our project management initiatives run smoothly. Your organizational prowess and proactive mindset will help streamline operations and enhance productivity.

YOUR IDEAL TRAITS:

• Ownership: Step up and lead with confidence.
• Team Empowerment: Support your colleagues to excel.
• Positivity & Fun: Bring joy and optimism to your work.
• Innovation: Think creatively to find new solutions.
• Open-mindedness: Welcome new ideas and perspectives.
• Excellence: Aim high and surpass expectations.
• Respect: Value every voice and contribution.
• Initiative & Problem-Solving: Tackle challenges head-on.

YOUR ROLE & IMPACT:

• Keeping both internal and client project statuses and milestones up-to-date in each executive’s project management platform space.
• Assist with the setup of internal campaigns, including creating Salesforce accounts, Teams, and Click-Up tasks/lists for clients.
• Oversee both leaders’ calendars, send calendar availability, schedule client meetings, and ensure visibility for all team members.
• Manage and organize inboxes, highlight crucial client communications, and integrate important items into Click-Up and/or Teams. Draft or send follow-ups/reminders post-client meetings.
• Send out contracts to potential clients and follow up as necessary.
• Help draft and organize client and internal reports, ensuring they are timely and accurate.
• Organize meeting notes and set up tasks in Click-Up based on next steps/action items.
• Undertake additional duties as directed.

WHAT YOU’LL NEED:

• At least 3-5 years of experience in an executive assistant role or similar position.
• Exceptional organizational and communication skills, capable of managing multiple tasks and clients.
• Proficiency in Microsoft 365 Suite, Google Suite, and familiarity with project management tools.
• A self-starter who anticipates needs and takes initiative in finding solutions and making decisions.
• Adaptability with excellent time management skills, ready to shift priorities as needed.
• Strong verbal and written communication abilities

ADDITIONAL SKILLS THAT WILL MAKE YOU SHINE: 

• A knack for creative problem-solving, turning challenges into opportunities.
• Meticulous attention to detail, ensuring nothing gets overlooked.
• A passion for continuous learning and always ready to absorb new knowledge.
• Strong interpersonal skills, able to build relationships and communicate effectively with a diverse range of people.
• Knowledge of Adobe Sign and other digital signature tools.
• Ability to draft clear and concise reports and correspondence.

PERKS & BENEFITS:

• Competitive salary recognizing your contribution.
• Comprehensive health benefits (medical, dental, vision) and a 401K with company match.
• Generous time off policy, including vacation, holidays, and sick leave.
• Annual stipend for professional development.
• Opportunities for career advancement in a dynamic and growing company.

Please note: While this role is fully remote, we’re seeking candidates based in North Carolina, with a preference for those in the Raleigh area.