Job Overview

WHY ESQUIRE ADVERTISING?
Welcome to Esquire Advertising, a place where creativity meets technology in the world of marketing. Our ethos is built on pushing boundaries and delivering innovative solutions that shine. Here, you’ll join forces with some of the brightest minds in the industry, all dedicated to making our clients’ businesses thrive in the digital era. We pride ourselves on a culture that fosters work-life harmony, encourages close connections with colleagues and clients, and supports personal and professional growth. Ready to dive into a world where your work makes a real impact? Esquire Media is where you want to be!

SEEKING A STELLAR ADMINISTRATIVE ASSISTANT
As the Administrative Assistant for the Program Management Team, you’ll be the cornerstone of our organizational efficiency. You will play a critical role in ensuring that our executive leaders and campaign management teams are well-supported and their initiatives run smoothly. Your organizational prowess and proactive mindset will ensure smooth task coordination and enable the team to achieve its goals efficiently.

YOUR IDEAL TRAITS:

• Ownership: Step up and lead with confidence.
• Team Empowerment: Support your colleagues to excel.
• Positivity & Fun: Bring joy and optimism to your work.
• Innovation: Think creatively to find new solutions.
• Open-mindedness: Welcome new ideas and perspectives.
• Excellence: Aim high and surpass expectations.
• Respect: Value every voice and contribution.
• Initiative & Problem-Solving: Tackle challenges head-on.

YOUR ROLE & IMPACT:

• Manage internal and client-based tasks, timelines, and priorities within project management platforms (e.g., ClickUp), ensuring tasks are clearly documented, visible to relevant stakeholders, and aligned with team objectives.
• Maintain and update task lists for the Director of Project Management and SEVP of Program Management, prioritizing critical items and monitoring progress to meet deadlines.
• Oversee and coordinate schedules, including managing calendars, scheduling team and client meetings, and ensuring availability for key personnel across the project management team.
• Monitor and manage inboxes, flagging high-priority communications, drafting responses, and integrating action items into ClickUp.
• Draft client reports with a focus on accuracy and clear presentation. 
• Maintain meeting notes, client documentation, and internal files for easy access.
• Assist with onboarding new clients, including setting up necessary accounts, workflows, and project management systems.
• Undertake other tasks as needed to support the team and enhance team productivity.

WHAT YOU’LL NEED:

• At least 1-2 years of experience in an administrative or project support role.
• Proficiency in Microsoft 365 Suite, Google Suite, and familiarity with project management tools.
• A proactive mindset with the ability to manage shifting priorities effectively.
• Exceptional organizational and multitasking abilities.
• Strong verbal and written communication abilities

ADDITIONAL QUALITIES THAT WILL MAKE YOU SHINE: 

• A knack for creative problem-solving, turning challenges into opportunities.
• Meticulous attention to detail, ensuring nothing gets overlooked.
• A passion for improving processes and driving efficiency.
• Strong interpersonal skills and a team-oriented approach.
• Knowledge of Adobe Sign and other digital signature tools.
• Ability to draft clear and concise reports and correspondence.

PERKS & BENEFITS:

• Competitive salary recognizing your contribution.
• Comprehensive health benefits (medical, dental, vision) and a 401K with company match.
• Generous time off policy, including vacation, holidays, and sick leave.
• Annual stipend for professional development.
• Opportunities for career advancement in a dynamic and growing company.

Please note: While this role is fully remote, we’re seeking candidates based in North Carolina, with a preference for those in the Raleigh area.